Terms and Condition – youth and nutrition program

Terms and Conditions

Website terms and program-use terms draft for the YNP before and aftercare program.
Effective Date: May 22, 2026

1. Agreement to These Terms

These Terms and Conditions (“Terms”) govern your use of the YNP Youth & Nutrition Program website, online forms, inquiry pages, program information, communications, and related services. By accessing the website, submitting a form, contacting YNP, applying for a volunteer or staff role, donating, or requesting program information, you agree to these Terms.

If you are submitting information about a child, you confirm that you are the child’s parent, legal guardian, or an authorized adult with permission to provide that information.

2. About the Program

YNP Youth & Nutrition Program provides before and aftercare, youth enrichment, homework support, mentorship, active recreation, hot CACFP meal service, and family stabilization support for eligible youth and families. Current website materials describe the program as serving youth ages 5–18 in Irving, Texas, hosted at DFW Family Church, 1710 W. Airport FWY, Irving, TX 75062.

Website descriptions are for general information and planning. Final program availability, schedule, fees, eligibility, subsidy approval, enrollment requirements, staffing, activities, and locations may change.

3. Website Information Is Not a Guarantee of Enrollment

Submitting a website form, inquiry, availability request, volunteer application, or program interest form does not guarantee acceptance, enrollment, employment, volunteering, financial assistance, a seat, or a particular schedule. Enrollment may depend on available capacity, completed paperwork, eligibility, parent/guardian authorization, payment or subsidy approval, safety requirements, and program policies.

4. Parent and Guardian Responsibilities

- Provide accurate and current information for all parents, guardians, children, emergency contacts, health needs, allergies, authorized pickup adults, and schedule needs.
- Update YNP promptly if contact information, custody details, pickup permissions, medical notes, allergies, school information, or emergency contacts change.
- Ensure children follow YNP behavior, safety, respect, technology, attendance, dismissal, meal-service, and facility rules.
- Pick up children on time and follow all check-in, check-out, ID verification, and authorized-release procedures.
- Complete any required forms, consents, waivers, media permissions, medical notes, TWC documentation, CACFP documents, and payment or subsidy paperwork.

5. Before and Aftercare Operations

YNP may provide structured before and aftercare operations, including check-in, attendance tracking, CACFP-compliant meal service, enrichment blocks, recreation, mentorship, and controlled dismissal. Parents and guardians must follow all safety procedures communicated by YNP.
For the current afterschool schedule listed on the website, the program day is described as Monday through Friday from 3:30 PM to 6:00 PM, including check-in, meal service, enrichment, engagement activities, and dismissal. Before-care hours, when offered, should be confirmed separately in the final program schedule.

6. Pickup, Dismissal, and Safety

Children will be released only to parents, guardians, or adults authorized in writing according to YNP procedures.
YNP may require government-issued ID or other verification before releasing a child.
Parents and guardians must notify YNP in advance of pickup changes, absences, or emergencies.
YNP may refuse release when staff reasonably believe a pickup situation may endanger a child or violate program policy, custody documentation, or applicable law.
Late pickup fees, repeated late pickup consequences, and emergency pickup procedures should be stated in the final enrollment agreement.

7. Meals, CACFP, and Food Safety

YNP website materials describe hot, nutritional, age-appropriate meals served under Child and Adult Care Food Program (CACFP) guidelines and in connection with the Texas Department of Agriculture. Meal service may require attendance records, meal counts, age eligibility records, menu documentation, and other compliance information.
- Meals are intended to be served without discrimination and according to applicable CACFP rules.
- Meals may be first come, first served where stated by the program and subject to applicable requirements.
- Parents and guardians must disclose allergies, dietary restrictions, medical needs, or food-related concerns before participation.
- YNP may not be able to accommodate every dietary preference, but will follow applicable law and written program procedures for medical or documented needs.

8. TWC Child Care Services and Financial Assistance

YNP may provide information or guidance related to Texas Workforce Commission (TWC) Child Care Services or Workforce Solutions child care subsidy options. YNP does not control subsidy approval, eligibility rules, processing timelines, family copays, authorization decisions, or government program requirements.
Families remain responsible for submitting accurate documentation, following Workforce Solutions instructions, maintaining eligibility, paying any required family share, and notifying YNP of subsidy changes, denials, expirations, or interruptions.

9. Payments, Fees, Donations, and Refunds

[Insert final fee schedule, payment dates, late fees, refund policy, subsidy copay rules, deposit rules, donation terms, and cancellation policy here before publishing.]
Unless a final written agreement says otherwise, website information about affordability, low-cost care, zero out-of-pocket costs, or subsidy coverage is not a guarantee that every family will qualify or that all costs will be covered.

10. Conduct and Removal from Program

YNP expects children, parents, guardians, volunteers, staff, and visitors to behave respectfully and safely. YNP may limit, suspend, or terminate participation when behavior, safety concerns, nonpayment, repeated late pickup, inaccurate information, policy violations, threats, harassment, property damage, or other conduct disrupts the program or creates risk.

YNP should provide its final discipline, incident, suspension, and termination procedures in the enrollment handbook or parent agreement.

11. Health, Emergencies, and Medical Care

Parents and guardians must provide accurate emergency contacts, allergy information, medical notes, and instructions relevant to safe care.
In an emergency, YNP may contact emergency responders, parents, guardians, authorized contacts, medical providers, or other appropriate authorities.
YNP staff and volunteers are not a substitute for medical professionals. The website is not for emergency communication. Call emergency services when immediate help is needed.
Medication administration, illness exclusion, injury reporting, and emergency care procedures should be handled under the final parent handbook and applicable law.

12. Volunteers, Applicants, and Employment Information

Submitting a volunteer or job application does not guarantee acceptance, placement, employment, compensation, schedule, or role assignment. YNP may require interviews, references, training, background checks, policy acknowledgment, confidentiality commitments, and compliance with safety procedures before any role begins.

Volunteers and staff must maintain confidentiality and follow YNP policies, including child safety, behavior management, recordkeeping, meal service, and communication procedures.

13. Website Use Rules

Do not misuse the website, submit false information, attempt unauthorized access, interfere with security, upload harmful code, scrape content, or use the website for unlawful purposes.
Do not submit information about another person or child unless you are authorized to do so.
Do not use YNP forms for spam, harassment, fraud, solicitation, or unrelated commercial activity.
YNP may suspend or block website access where misuse is suspected.

14. Intellectual Property

Website text, layout, graphics, program names, logos, images, and materials are owned by or licensed to YNP or its partners unless otherwise stated. You may view and print website pages for personal, family, program, or application purposes. You may not copy, sell, modify, republish, or commercially exploit YNP materials without written permission.

15. Photos, Testimonials, and Media

YNP may request permission to use photos, videos, names, testimonials, or program stories in outreach, grant, donor, website, or social media materials. Media use involving children should require parent or guardian consent unless otherwise permitted by law and program policy. Parents and guardians may decline optional media consent without affecting basic eligibility for care.

16. Third-Party Websites and Services

The website may link to third-party resources, including Workforce Solutions, TWC, CACFP, maps, email, forms, payment processors, donation platforms, social media, and partner websites. YNP does not control third-party websites and is not responsible for their content, availability, security, terms, or privacy practices.

17. Disclaimers

YNP makes reasonable efforts to keep website information accurate, but the website may contain errors, outdated details, or incomplete information. Program schedules, activities, meals, capacity, staffing, fees, subsidies, locations, and policies may change. The website is provided “as is” and “as available” to the fullest extent permitted by law.

18. Limitation of Liability

To the fullest extent permitted by law, YNP, its directors, officers, staff, volunteers, contractors, host-site partners, and affiliates will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from website use, third-party links, form submissions, service interruptions, or reliance on website information.

Nothing in these Terms is intended to limit rights or responsibilities that cannot legally be limited, including obligations related to child safety, negligence where not waivable, or applicable statutory requirements.

19. Privacy

Use of personal information is governed by the YNP Privacy Policy. By using the website or submitting information, you acknowledge the Privacy Policy and understand how information may be collected, used, shared, and retained.

20. Changes to These Terms

YNP may update these Terms from time to time. The updated version will be posted with a revised effective date. Continued use of the website or program services after changes are posted means you accept the updated Terms.

21. Contact Us

For questions about these Terms, contact: YNP Youth & Nutrition Program
Email: hbmstrongg@gmail.com
Location: DFW Family Church, 1710 W. Airport FWY, Irving, TX 75062