Privacy Policy

Website and program privacy policy draft for the YNP before and aftercare program.
Effective Date: May 22, 2026

1. Who We Are

YNP Youth & Nutrition Program (“YNP,” “we,” “our,” or “us”) provides before and aftercare, youth enrichment, hot CACFP meal service, homework support, mentorship, and family support resources for children and families in the DFW area. The program is currently described as being hosted at DFW Family Church, 1710 W. Airport FWY, Irving, TX 75062.

This Privacy Policy explains how we collect, use, share, and protect information when parents, guardians, volunteers, staff, donors, or other visitors use our website, submit interest forms, contact us, apply for program participation, or interact with YNP online or in person.

2. Information We Collect

We may collect the following types of information, depending on how you interact with us:

Parent or guardian contact information, such as name, email address, phone number, address, preferred communication method, and relationship to the child.
Child information provided by a parent or guardian, such as name, age, grade, school, attendance needs, authorized pickup information, emergency contacts, allergies, dietary needs, health notes, and other information needed for safe care.
Program inquiry details, including whether a family is interested in Texas Workforce Commission (TWC) Child Care Services or other financial assistance.
Enrollment, attendance, dismissal, meal count, and program participation records needed for safe operation, CACFP documentation, program administration, and compliance.
Volunteer, employment, and staff application information, including resume details, availability, work or volunteer history, qualifications, references, background-check information where applicable, and bilingual ability if voluntarily provided.
Payment and billing information if fees, deposits, donations, or other payments are processed. YNP should avoid storing full payment card numbers directly unless a compliant payment processor is used.
Photos, videos, testimonials, or media releases only when consent has been obtained or where permitted by applicable law and program policy.
Website usage data, such as browser type, device information, IP address, pages visited, referral source, form submissions, and similar technical data collected through cookies, analytics tools, hosting systems, or security tools.

3. How We Use Information

To respond to inquiries, reserve interest spots, process applications, and communicate with parents, guardians, volunteers, applicants, donors, and community partners.
To operate the before and aftercare program, including check-in, attendance tracking, meal service, dismissal, emergency communication, safety verification, and parent/guardian updates.
To support CACFP meal service, including meal counts, attendance logs, age eligibility, compliance records, and related program documentation.
To help families understand TWC Child Care Services or other financial assistance options, when families request this support.
To evaluate applicants for volunteer, staff, or contractor roles and maintain program safety.
To improve the website, forms, outreach, program quality, security, and parent communication.
To comply with legal, regulatory, safety, insurance, grant, audit, reporting, or recordkeeping obligations.

4. Children’s Privacy

YNP serves youth, including children under 13, but our website and online forms are intended for use by parents, legal guardians, adult volunteers, staff, donors, and community partners. Children should not submit personal information directly through the website without parent or guardian involvement.

When information about a child is collected, it should be provided by a parent or guardian, or collected as part of program operations with appropriate consent. Parents and guardians may contact us to request access to, correction of, or deletion of their child’s information, subject to safety, legal, licensing, CACFP, audit, insurance, and record-retention requirements.

5. How We Share Information

We do not sell personal information. We may share information only as needed for the purposes described in this policy, including with:
- YNP staff, volunteers, contractors, and authorized program personnel who need the information to provide services or maintain safety.
- Program partners, host-site personnel, or community partners when reasonably necessary for program operations, safety, scheduling, or family support.
- Government, grant, subsidy, food program, or compliance agencies, including CACFP-related administrators, the Texas Department of Agriculture, TWC-related Workforce Solutions offices, or auditors where required or requested for program participation.
- Service providers that help operate our website, forms, email, text messaging, payments, donations, background checks, data storage, analytics, and security.
- Emergency responders, healthcare providers, law enforcement, child safety authorities, or legal professionals when necessary to protect a child, family, staff member, volunteer, the public, or YNP’s legal rights.
- Successor organizations if YNP changes structure, merges, transfers a program, or changes service providers, subject to continued privacy protections.

6. Text Messages, Email, and Calls

By providing contact information, you authorize YNP to contact you about inquiries, enrollment, attendance, pickup, emergencies, program updates, TWC assistance, volunteer or job applications, donations, and related services. Message and data rates may apply for text messages. You may opt out of non-essential marketing messages, but YNP may still contact you about safety, attendance, billing, legal, or program administration matters.

7. Cookies and Website Analytics

Our website may use cookies, analytics, hosting logs, embedded forms, or similar technologies to keep the site functional, understand visitor activity, prevent abuse, improve performance, and measure outreach. You can adjust browser settings to limit cookies, but some site features may not work properly.

8. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No website, email, form, or storage system can be guaranteed completely secure. Parents, guardians, volunteers, and applicants should avoid sending highly sensitive information through unsecured email or public forms unless specifically requested through an approved process.

9. Data Retention

We retain information for as long as needed to provide services, respond to requests, administer the program, maintain safety records, comply with CACFP, TWC, licensing, grant, audit, tax, insurance, legal, and operational requirements, and resolve disputes. When information is no longer needed, we may delete, de-identify, or archive it according to our record-retention practices.

10. Your Choices and Rights

- You may request access to, correction of, or deletion of personal information you provided, subject to legal and operational limits.
- You may unsubscribe from non-essential email communications where an unsubscribe option is provided.
- You may request that we not use your child’s photo, video, name, or testimonial in public-facing materials, unless a separate media release has already been signed and remains valid under its terms.
- Texas residents and other eligible individuals may have additional privacy rights under applicable law. Requests can be submitted using the contact information below.

11. Third-Party Links and Services

- Our website may link to third-party websites or services, including TWC or Workforce Solutions resources, CACFP or government information, payment processors, donation platforms, maps, social media pages, or partner websites. We are not responsible for the privacy practices of third-party websites. Review their privacy policies before submitting information.

12. Non-Discrimination and Meal Program Records

- YNP intends to operate meal-related services in a manner consistent with applicable CACFP requirements, including required documentation, meal counts, attendance records, and non-discrimination obligations. Information collected for meal service may be used for compliance, audit, and reporting purposes as required by program rules.

13. Changes to This Policy

- We may update this Privacy Policy from time to time. The updated version will be posted on the website with a revised effective date. Continued use of the website or program services after changes are posted means you acknowledge the updated policy.

14. Contact Us

- For privacy questions, requests, or concerns, contact: YNP Youth & Nutrition Program
  Email: hbmstrongg@gmail.com
  Location: DFW Family Church, 1710 W. Airport FWY, Irving, TX 75062